Set up Time & Pay for timecards
Time & Pay turns on time cards for your business and sets the pay period and overtime rules used to compute them.
Turn on time cards
Switch on Time cards to let technicians review and submit a weekly timecard, and let managers approve it. This adds the Timecards page and nav item, and puts clocked visit time onto each technician's timecard.
Choose a pay period
Pick Weekly, Bi-weekly, or Semi-monthly — the cycle technicians submit timecards for.
Bi-weekly needs a starting point: pick any day in the week your two-week cycle should start on. It snaps to your configured week-start day and decides which of the two weeks each period begins on.
Week starts on sets the first day of the workweek (Sunday through Saturday), used both for weekly pay periods and for capping overtime — this matters even on a semimonthly or misaligned bi-weekly cycle, since overtime is still calculated over calendar workweeks. See Timecard statuses and overtime rules.
Set overtime rules
Enter the Weekly cap (hours) — hours worked past this in a workweek are flagged as overtime — and the OT multiplier applied to those hours.
Track travel & commute time
Switch on Travel & commute to track drive time separately from job time. Once it's on, the technician's On My Way tap on a visit starts a travel clock that stops automatically when they clock in — so timecards and job costing can treat driving by your policy instead of lumping it into job time. (Businesses without GPS features still get the On My Way button; it just records the travel span.)
Then choose how the first drive of the day is paid:
Paid in full — the whole first drive counts as paid time.
Unpaid — the first drive is the technician's own commute.
Paid beyond a threshold — the first drive is unpaid up to the threshold you set (in minutes); only time beyond it is paid. For example, with a 60-minute threshold a 90-minute first drive pays 30 minutes.
Paid in full when over a threshold — short first drives are unpaid, but one that runs past the threshold is paid from the first minute.
All driving a technician does before their first clock-in of the day counts as the first drive — including a stop at the supply house on the way.
Drives between jobs are paid is on by default: under the FLSA, job-to-job travel during the workday generally must be paid. Check with your payroll advisor before turning it off.
Paid travel counts toward the weekly overtime cap; unpaid travel stays visible on the timecard but doesn't add to paid hours or overtime. Whether travel counts toward job costs is a separate choice on the Job Costing settings page — see Turn on Job Costing and set cost rates.
Save once you've made a change; a Discard option appears alongside it to drop unsaved edits.
Where to find it: Settings -> Work Management -> Time & Pay
This page needs the job-costing manage permission — the same permission that manages Job Costing settings and cost rates. That's a separate permission from reviewing and approving timecards day to day, so a role can configure Time & Pay without also being able to approve a timecard, or the reverse — see Review, approve, or send back timecards.
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