Link a report photo question to an asset photo attribute
A photo question on an inspection report form can be linked to a Photo or Photos attribute of the asset type, the same way a text question links to a text attribute. Linking turns a one-off report picture into a picture the asset keeps.
Where to find it: Linking is set up in the report form, not while filling in a report. To add or change a link, open the Essential Assistant and choose the Talk to a human tab. Name the photo question and the asset attribute it should fill.
How a linked photo question behaves
Prefill. When a technician opens the report, each asset's question already shows the photos stored on that asset.
Capture. The technician can keep those photos, replace them, or add more.
Publish. When the report is published, the question's photos become the asset's saved photos. Photos removed on the report are removed from the asset; photos added on the report are added to it. Only pictures are saved to the asset, up to the attribute's limit (one for Photo, ten for Photos, the first ten in the question's order). Videos, and any photos past the limit, stay on the report only. A question that holds only videos leaves the asset's photos as they were.
PDF. The rendered report prints the question's photos exactly as an unlinked photo question would.
A linked question needs a matching attribute type: a single-photo question links to a Photo attribute and a multiple-photo question links to a Photos attribute. A photo question can't be linked to a text attribute, or a text question to a photo attribute.
Before you start
The asset type must have a Photo or Photos attribute. See Add photos to an asset (photo attributes).
Link the question
Open the Essential Assistant and choose the Talk to a human tab.
Say which report form and which photo question (inside an asset list) should be linked, and which Photo or Photos attribute it should fill.
Once the updated form is published, new reports prefill the question from each asset.
Bulk answer does not offer a linked photo question, and a linked photo question is not available as a filter in the report's asset list.
Related guides
Last updated
Was this helpful?