> For the complete documentation index, see [llms.txt](https://learn.withessential.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://learn.withessential.com/field-operations/inspection-reports/what-the-inspection-report-page-shows.md). # What the inspection report page shows An inspection report page is one inspection of an asset group at a property. On the left you fill out the report form: the inspection's questions step by step, per-asset answers, any deficiencies (problems found, with internal and customer-facing notes), service completion dates, and signature and photo uploads. On the right is a live preview of the report, shown as the PDF or template once there is something to render (a draft shows 'Publish report to view preview'). The header has Save Draft, Download PDF, Publish (shown as Save and Publish when you have unsaved changes), and Delete; the "..." menu holds submitted-report actions such as Duplicate and sharing or filing actions that are enabled for your business. On any submitted report with a generated PDF, **Send Report** in the "..." menu emails just the inspection report PDF. For a report attached to a Job, the same menu can also show **Send Job Summary**, which publishes a broader recap link that can include the inspection report with the rest of the job. The Job task offers these sharing methods too. They are separate features with separate Settings controls; see [Download or email an inspection report](/field-operations/inspection-reports/download-or-email-an-inspection-report.md) for the difference. A report is a Draft until you Publish it, which moves it to Submitted; publishing finalizes its deficiencies (they become follow-up items) and records the service completions that reset the recurring-service schedule, then generates the PDF. A Timeline at the bottom tracks activity. You can ask Essential about the report you're viewing - its status, the property and asset group, how many deficiencies it found, or whether it's been submitted. ![Inspection report detail page](/files/0rZojrukFm57vcKT0fKR) > **Where to find it:** Inspection Reports page, then open a report (or Create Inspection Report) ## Related guides * [Download or email an inspection report](/field-operations/inspection-reports/download-or-email-an-inspection-report.md) * [Save a draft and publish an inspection report](/field-operations/inspection-reports/save-a-draft-and-publish-an-inspection-report.md) * [See and browse your inspection reports (the Inspection Reports page)](/field-operations/inspection-reports/see-and-browse-your-inspection-reports-the-inspection-reports-page.md) --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://learn.withessential.com/field-operations/inspection-reports/what-the-inspection-report-page-shows.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.