> For the complete documentation index, see [llms.txt](https://learn.withessential.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://learn.withessential.com/field-operations/inventory/inventory-quantity-terms-on-hand-reserved-available-incoming.md).

# Inventory quantity terms: on-hand, reserved, available, incoming

The Inventory page shows several quantity columns for each item. Several of the quantity column headers have a hover tooltip explaining them. Total Qty is everything on hand at the location, including items that are spoken for.

Reserved is the portion assigned to jobs or visits that are not completed yet. Available is what is not reserved and ready to use, which is Total Qty minus Reserved. Incoming is the amount ordered on open purchase orders but not yet received, so it is not part of your on-hand count until it arrives.

Reorder Level is the threshold you set per item that signals it is time to restock. It is a company-wide figure, so it appears only when you are viewing all locations rather than a single one, and the Needs Reorder filter uses it to surface items that have run low.

When you are viewing all locations, hovering the Available number opens a per-location breakdown showing Total, Reserved, and Available for each location, with the default location marked. To change an item's on-hand count, use Adjust Total Quantity from the item's menu.

> **Where to find it:** Inventory page, the quantity columns and their hover tooltips

## Related guides

* [Adjust on-hand quantity and transfer items between locations](/field-operations/inventory/adjust-on-hand-quantity-and-transfer-items-between-locations.md)
* [Creating and receiving purchase orders](/field-operations/inventory/creating-and-receiving-purchase-orders.md)
* [Reorder levels and what's running low](/field-operations/inventory/reorder-levels-and-whats-running-low.md)
* [See and browse your inventory (the Inventory page)](/field-operations/inventory/see-and-browse-your-inventory-the-inventory-page.md)
* [What the inventory item page shows](/field-operations/inventory/what-the-inventory-item-page-shows.md)


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://learn.withessential.com/field-operations/inventory/inventory-quantity-terms-on-hand-reserved-available-incoming.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.