> For the complete documentation index, see [llms.txt](https://learn.withessential.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://learn.withessential.com/reporting-and-integrations/reporting/payroll-and-timecard-reports.md). # Payroll and timecard reports Three reports support running payroll: Payroll hours summary, Overtime, and Timecard status. All three always show the current pay period — there's no date range to pick — and each row is one technician. Sort any column and export to CSV. > **Where to find it:** Reports, under Operations. **Before you start:** Time cards must be turned on for your business, and your role needs the timecard-manage permission — see [Set up Time & Pay for timecards](/administration/settings/set-up-time-and-pay-for-timecards.md). Payroll and timecard reports can't be shared with individual colleagues the way some other reports can: they expose pay hours and overtime, so access always requires the permission. ## Payroll hours summary Regular and overtime hours per technician for the current pay period. Columns: Technician, Status, Regular, Overtime, Total. Approved rows use the immutable hours and payroll policy captured with that approval. A banner at the top tells you whether every timecard is approved and unchanged, or whether a card is outstanding or needs reapproval. The payroll CSV export is available only when every card is approved and unchanged. ## Overtime Which technicians are hitting overtime and the premium it adds, for technicians who have any overtime this period. Columns: Technician, Status, Total hrs, Overtime, Premium hrs, OT % of total. Premium hours are the extra hours your OT multiplier adds on top of straight time. If the policy changed between approvals, each approved row continues to use the policy frozen with its own approval — see [Timecard statuses and overtime rules](/field-operations/timecards/timecard-statuses-and-overtime-rules.md). ## Timecard status Where each technician's timecard sits in the approval workflow this period. Columns: Technician, Status, Total hrs, Overtime, Edits (manual or corrected entries on that timecard). ## Related guides * [Review, approve, or send back timecards](/field-operations/timecards/review-approve-or-send-back-timecards.md) * [Timecard statuses and overtime rules](/field-operations/timecards/timecard-statuses-and-overtime-rules.md) * [Set up Time & Pay for timecards](/administration/settings/set-up-time-and-pay-for-timecards.md) * [Job costing reports: profitability, cost breakdown, and more](/reporting-and-integrations/reporting/job-costing-reports.md) --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://learn.withessential.com/reporting-and-integrations/reporting/payroll-and-timecard-reports.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.