> For the complete documentation index, see [llms.txt](https://learn.withessential.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://learn.withessential.com/revenue/invoices/invoice-statuses-and-what-each-one-means.md). # Invoice statuses and what each one means Every invoice carries a status that tells you where it is in its life. Draft means it's still being built and hasn't been sent or finalized - you can freely edit it, and it has no invoice number yet (the number is assigned when it leaves Draft). Unpaid means it has been finalized or sent to the customer and a payment is owed. Overdue is an unpaid invoice that has passed its due date; it's the same money owed, just past the deadline. Partially Paid means at least one payment has landed but a balance still remains (note that a past-due partial reads as Overdue, since Overdue takes precedence). Payment Processing means a payment is in flight - typically a bank transfer that can take a few days to clear - and the invoice can't be edited or re-charged until it settles. Paid means the full balance has been collected. Void means the invoice was canceled before any money was collected; it's no longer visible to the customer. Uncollectible means you've written off the remaining balance as something you don't expect to collect. Void and Uncollectible appear in red, Overdue in amber, and the rest as a neutral highlight. The status drives which actions are available - for example, you can only edit a Draft, and you can only Void or Revert to Draft before any payment has been collected. > **Where to find it:** Open any invoice. The colored status pill sits next to the "Invoice" heading at the top of the page, and the same status shows in the Status column of your invoice list. ## Related guides * [Can I reverse a payment I recorded?](/revenue/invoices/can-i-reverse-a-payment-i-recorded.md) * [Filter invoices by status](/revenue/invoices/filter-invoices-by-status.md) * [Mark an invoice as uncollectible (write off the balance)](/revenue/invoices/mark-an-invoice-as-uncollectible-write-off-the-balance.md) * [Void an invoice (and reopening a voided one)](/revenue/invoices/void-an-invoice-and-reopening-a-voided-one.md) * [Why can't I edit an invoice?](/revenue/invoices/why-cant-i-edit-an-invoice.md) --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation by asking a question. Perform an HTTP GET request on the following URL with the `ask` and `goal` query parameters: ``` GET https://learn.withessential.com/revenue/invoices/invoice-statuses-and-what-each-one-means.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is what the user is ultimately trying to achieve, the reason they need the answer. Sharing it helps GitBook give you a better, more relevant answer. A goal is most helpful when it describes the outcome the user wants rather than restating the question. For example, with `ask=how do I create an API token`, a goal like `automate deployments from our CI pipeline` lets GitBook tailor the answer to that use case. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.